Things to consider when Planning your own event

If you’ve never fundraised before, there’s no need to feel daunted. Breast Cancer UK can support you and help make your activity as fun and stress-free as possible. 

Keep it simple

Set a date

Be sure to check that your event doesn't clash with others like the Wimbledon Tennis Final, another local event or start of school holidays! 

Get organised

Make sure you plan your event well in advance. If it’s too big to hold at home or at your workplace then consider local halls, community centres or pubs. You will need permission from the owners and remember to book your venue in good time. 

Ask for help

Getting friends, family and work colleagues to help you will make the planning process a lot more fun and creative. Getting them involved will also generate enthusiasm and support for your event.

Draw up a budget

Work out how much you’re likely to spend then look at ways to cut costs as much as possible. Set yourself a fundraising target that will be significantly more than the cost of the event.

We are here to help

If you need help and promotion materials such as balloons, banners, T shirts etc, please contact us – see below.

Keep it legal

Seek permission where necessary and check legal requirements. Make sure you find out whether special licenses are required. This particularly applies if you are planning to organise a raffle or street collection. If you’re under 18, check that it’s okay for you to take part in a fundraiser. 

Be safe

As the event organiser you must ensure the safety of your fundraisers. Not only are you required to comply with Health and Safety legislation but you may also need to consider First Aid and Fire Safety requirements. Your local council will be able to provide you with full details. 

Insurance

You may need public liability insurance for your event. Check with your venue and service providers (for example bands, catering, marquee hire) as they may already be covered. 

Publicise your event

Do so as widely as possible in your neighbourhood. You could put up posters, hand out flyers and even get your local papers, parish magazines and radio stations involved. Remember that word of mouth is one of the best forms of publicity so invite everyone you know and ask them to tell all their friends and work colleagues.  

Keep a record

List everyone who has supported you. You’ll find it a useful reminder of who to thank after the event.

Enjoy yourself and tell us about your event!

We love to know what people are doing to support us and we may be able to help you. For more information contact Geoff Page on 0845 680 1322 or email geoff.page@breastcanceruk.org.uk